Privacy Policy

1. Information We Collect

Information You Provide to Us

• Contact Information: Name, email address, phone number, and mailing address
• Professional Information: Job title, organization, professional background
• Nomination Data: Information about diplomats you nominate, including their achievements and impact
• Partnership Inquiries: Business information, partnership interests, and collaboration details
• Event Registration: Registration details for diplomatic events and conferences
• Communications: Content of messages, feedback, and inquiries you send us

Information We Collect Automatically

• Usage Data: Pages visited, time spent, click patterns, and navigation paths
• Device Information: IP address, browser type, operating system, and device identifiers
• Analytics Data: Website performance metrics and user interaction statistics
• Cookies and Tracking: Information collected through cookies and similar technologies

2. How We Use Your Information

• Process nominations and partnership applications
• Organize and manage diplomatic events and conferences
• Send newsletters, updates, and relevant communications
• Improve our website functionality and user experience
• Conduct research and analysis on diplomatic trends
• Respond to your inquiries and provide customer support
• Comply with legal obligations and prevent fraud
• Develop and promote diplomatic content and initiatives

3. Legal Basis for Processing (GDPR)

We process your personal information based on:

• Consent: When you voluntarily provide information or subscribe to our services
• Legitimate Interests: For business operations, research, and improving our services
• Contractual Necessity: To fulfill partnership agreements or event registrations
• Legal Compliance: To meet regulatory requirements and legal obligations

4. Information Sharing and Disclosure

We may share your information with:

• Service Providers: Third-party vendors who assist with website hosting, analytics, and email services
• Event Partners: Co-organizers of diplomatic events (with your consent)
• Legal Authorities: When required by law or to protect our rights and safety
• Business Transfers: In the event of a merger, acquisition, or asset sale

We do not sell, rent, or trade your personal information to third parties for commercial purposes.

5. Data Security

We implement comprehensive security measures including:

• SSL encryption for data transmission
• Secure data storage with access controls
• Regular security audits and updates
• Employee training on data protection
• Multi-factor authentication for sensitive systems

6. Your Rights and Choices

You have the right to:

• Access: Request a copy of your personal information
• Rectification: Correct inaccurate or incomplete information
• Erasure: Request deletion of your personal information
• Portability: Receive your data in a structured, machine-readable format
• Restriction: Limit how we process your information
• Objection: Opt out of certain types of processing
• Withdraw Consent: Revoke previously given consent

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. Nomination data may be retained for up to 7 years for research and historical purposes.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place, including Standard Contractual Clauses and adequacy decisions, to protect your information during international transfers.

9. Children's Privacy

Our services are not directed to children under 16. We do not knowingly collect personal information from children under 16. If you become aware that a child has provided us with personal information, please contact us immediately.

10. Changes to This Policy

We may update this privacy policy to reflect changes in our practices or applicable laws. We will notify you of significant changes by email or through our website. Your continued use of our services after such modifications constitutes acceptance of the updated policy.

11. Contact Us

For questions about this Privacy Policy or to exercise your rights, contact us: